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September means shorter days, cooler temperatures, and a new school year. It’s also National Preparedness Month. The annual initiative, sponsored by the Federal Emergency Management Agency (FEMA), encourages Americans to prepare for emergencies in their homes, businesses, and communities. The theme of this year’s campaign is “Prepared, not scared.” In this blog, we discuss how to prepare your business for an emergency.
During a disaster, time is of the essence. Create a plan informing your employees of how to respond and where to go in the event of an emergency. Your preparedness plan should include evacuation and medical emergency procedures. Keep a current contact list of employees, first responders, utility companies and business continuity vendors. Outline notification and remote working protocols for your staff so everyone stays safe. Conduct periodic testing of your communication plan to make sure it’s effective.
Back Up Your Data
Being prepared means protecting your data. Storing your backup media in a secure offsite location protects your data even if your computer hardware and software is lost to a disaster.
A media storage room features multiple layers of security and advanced preservation systems to prevent unauthorized access and physical damage to your media assets, including:
- State-of-the-art entry controls
- Internal storage cages
- Climate control technology
- 360-degree monitored surveillance cameras
Only background-screened and pre-authorized data protection personnel have access to the media storage room. They make sure your backup tapes and media are stored, managed, and tracked with the utmost care.
Protect Your Documents
Fires, floods, and earthquakes are unpredictable and can cause permanent damage to your hard copy information. Because of the risks associated with storing paper-based records onsite, disaster recovery experts recommend preserving duplicate copies of documents in a safe place away from your primary business location.
A records storage facility is designed exclusively to protect paper documents from physical damage and theft. It features state-of-the-art security and fire protection systems. Access to the records storage facility is limited to background-screened records management professionals. Your records inventory is tracked with bar codes and an advanced inventory management system, enabling efficient access to critical documents and files during an emergency.
For more disaster preparedness and business continuity tips, please call us at 509-586-6090 or complete on this page.
CI Information Management provides services to businesses in the Tri-Cities, the Yakima Valley, Walla Walla, Hermiston, OR, Moses Lake, Wenatchee, and nearly everywhere in between.