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CIIM Knowledge Center

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  • data backup
  • data loss
  • data security
  • Document Scanning
  • document shredding
  • document storage
  • media destruction
  • media storage
  • mobile shredding
  • offsite storage
  • paperless
  • privacy laws
  • Records Storage
  • Secure Shred
  • Security
  • taxes

6 Tips for Protecting Your Backups

Your backup data is valuable, and you can lose it in a flash. What are you doing to protect it? In this blog, we offer six tips for keeping your backup data safe. Tip 1: Go Offline It can take hours to back up data to the cloud, and even longer to recover it using…
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The Benefits of a Professional Shredding Service

Your customers, employees, and vendors entrust you with their information. Protecting their data from the moment it’s collected until its final disposal is a big responsibility. Without proper safeguards, you put their privacy and your business at risk. In this blog, we discuss the benefits of a professional shredding service. Federal and State Privacy Law…
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The Benefits of Using a Professional Scanning Service

Are paper-based processes dampening your productivity? It may be time to digitize your documents. But how do you know whether an outsourced scanning solution is worth the investment? In this blog, we highlight several advantages of using a professional scanning service. 1. Reduced Conversion Time In-house document scanning projects take weeks—even months. A professional document…
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Records Management Tips for Tax Season and Beyond

The April 15th tax filing deadline is here! If you haven’t yet filed, this blog post isn’t meant to send you into fits of panic. Instead, we’re here to give you tips that allow for smooth sailing during tax season and beyond. Read on to learn how to keep your records organized and managed year-round.…
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5 Things to Know about Data Loss, Tape Backup and Media Storage

If you’re having a hard time keeping up with your data, you’re not alone. For many small businesses, storing and managing data is challenging. In this blog, we discuss five essential things you should know about data loss, tape backup and media storage. 1. Data Loss Happens Unexpectedly A single storm, fire, or flood can…
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An Inside Look at a Scanning Service

For many organizations, going paperless is a leap of faith. But it doesn’t have to be that way. You deserve to know what to expect when hiring a scanning service provider. In this blog, we offer an inside look at a scanning service. Technology and Security You can’t understand how busy and secure a scanning…
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Professional Records Storage vs. Self Storage

It’s a new year and you’re resolving to find a storage solution for your business documents. You have two options: rent a self-storage unit or invest in a records storage service. Before deciding, here are the criteria you should consider: Security Your business documents contain sensitive personal, financial, and medical information. If they fall into…
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Answers to Your Data Protection Questions

Creating a data protection plan is like going to the dentist—it may not be fun, but it’s necessary. And just as healthy teeth are key to a healthy body, data privacy and security are paramount to a healthy business. In this blog, we answer your most frequently asked data protection questions. Q: Why does my…
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6 Advantages of a One-Time Shredding and Purge Service

It’s the time of year when every business wants a clean slate. Purging old, expired documents is a great way to start the New Year fresh. In this blog, we explain six advantages of investing in a one-time shredding and purge service. 1. Clutter Reduction Large volumes of outdated business documents take up valuable space.…
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December is Identity Theft Prevention and Awareness Month

Millions of Americans’ identities are stolen every December. That’s why December is Identity Theft Prevention and Awareness Month. Don’t let identity theft ruin your holiday cheer! Here are several tips for protecting your privacy during the holiday season. Beware of Porch Pirates One benefit of online shopping is avoiding shopping crowds by having holiday purchases…
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Questions to Ask a Prospective Paper Shredding Provider

For your information security strategy to be effective, it needs a reliable and secure paper shredding solution. But finding a secure and trustworthy shredding partner isn’t always easy; it requires a bit of effort. Here are five questions you should ask a prospective paper shredding provider: Q: Are you NAID AAA Certified? A: NAID stands…
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Privacy Law Resources

Understanding the privacy laws that impact public and private organizations is important. Several well-known federal regulations set strict privacy standards for medical, financial, and personal information. Here’s an overview of the laws that may affect your business: The Health Insurance Portability and Accountability Act (HIPAA) HIPAA affects any healthcare organization that handles, stores, and transmits…
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5 Things to Do for National Cybersecurity Awareness Month

October brings cooler weather, falling leaves, ghouls and goblins. But do you know October is also National Cybersecurity Awareness Month (NCSAM)? In the spirit of NCSAM, here are several tips for keeping your personal and business information secure: 1. Update Your Passwords If you remember your passwords, they’re probably too weak. And if you’re using…
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10 Questions to Ask a Records Storage Provider

Are you looking for a secure storage solution for your business records? When selecting a records storage provider, due diligence pays dividends. Here are ten questions to ask: Question 1: How do I get my records offsite? A document storage service is much easier and more secure than self-storage. Your documents are picked up from…
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Tips for Protecting and Preserving Your Business Information

Did you know it’s National Preparedness Month? Every September, the Department of Homeland Security reminds individuals and businesses about the importance of disaster planning. In this blog, in the spirit of National Preparedness Month, we offer tips for protecting and preserving your business information. Take Inventory If you don’t know where your information resides, you…
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3 Reasons to Invest in RIM Services for Your Agricultural Business

Farmers have always been the backbone of the American economy. But today, they face several unprecedented challenges, including climate change, economic instability, and a changing regulatory landscape. In this world of uncertainty, it’s never been more important for agricultural producers to have reliable records and information management processes. In this blog, we discuss several reasons…
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4 Simple Identity Theft Prevention Tips

Identity theft crimes in the United States keep increasing every year. Businesses that collect confidential personal, medical and financial data from their customers are especially vulnerable. Naturally, you don’t want your business to be the next to announce a data breach. That’s why it’s essential to have a proactive security strategy. Here are several identity…
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Answers to Your Document Scanning Questions

Do you want to increase your company’s productivity and profits? If so, document scanning may be the solution you’re looking for. In this blog, we answer the document scanning questions we hear most often: Q: Which documents should I scan? A: There’s no limit to which documents you can scan; much depends on your budget…
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7 Reasons Your Business Should Consider a Secure Shred Partner

Does your company have a file room filled with old, out-of-date, or otherwise useless documents? If so, consider hiring a secure shred partner to destroy the files for you. From security to productivity, the benefits of this kind of outsourcing are considerable. Here are seven of those advantages. 1.  You save time and productivity. The…
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Consider the Benefits of a Local Document Storage Provider

There are many reasons you may look for a document storage solution. Perhaps you’re running out of space to store documents or can’t afford to hire administrative staff to manage files. Or perhaps identity theft, business fraud prevention, and regulatory compliance are your top priorities. Maybe it’s all of the above. No matter what your…
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Why NAID AAA Certification is Important

If you’re seeking an outsourced shredding solution for your company, cost, convenience and reliability matter. But there’s one more factor to consider. In this blog, we explain why NAID AAA Certification is important. What Is NAID AAA Certification? The National Association for Information Destruction (NAID) is an international, non-profit, trade organization for the shredding and…
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4 Tips to Remember about Protecting Your Physical Backup Media

As hackers get smarter about stealing digital data, offline backup makes even more sense. Still, you have to take the right precautionary measures when storing data on tapes, hard drives and other forms of media. Here’s what you should know about protecting your backup media: 1. Use More Than One Backup Tape When it comes…
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Inside a Shredding and Destruction Service

You know it’s important to destroy unwanted and expired documents, but do you understand the real value of paper shredding? In this blog post, we take you behind the scenes of a shredding and destruction service where every detail matters. Safety and Security Identity theft and corporate fraud are on the rise. Investing in a…
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What to Ask before Scanning Your Documents

Converting paper documents to digital images is a great way to save money and improve productivity for your business. But before you hire a document scanning company, it’s important to ask the right questions. In this blog, we offer a list of questions to ask your potential scanning provider. Q: Do I need to prepare…
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Your Top 6 Document Storage Questions, Answered

Not a day passes when we’re not asked a document storage question. It’s no surprise when you consider that most businesses are looking for a secure and affordable way to store and manage business records. We hope the answers to these questions help you choose the right document storage service for your business. Q: What…
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Your Top 6 Document Storage Questions, Answered

Not a day passes when we’re not asked a document storage question. It’s no surprise when you consider that most businesses are looking for a secure and affordable way to store and manage business records. We hope the answers to these questions help you choose the right document storage service for your business. Q: What…
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Answers to Common Information Destruction Questions

At CI Information Management, we’re proud to be a trusted resource for our clients and prospective customers. Every day, we’re asked questions about information destruction. This isn’t surprising considering the wide range of privacy and compliance concerns businesses large and small have to deal with. In this blog post, we answer some of these common…
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Answers to Common Information Destruction Questions

At CI Information Management, we’re proud to be a trusted resource for our clients and prospective customers. Every day, we’re asked questions about information destruction. This isn’t surprising considering the wide range of privacy and compliance concerns businesses large and small have to deal with. In this blog post, we answer some of these common…
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Get To Know CI Information Management In 60 Seconds

CI Information Management is a full-service records storage and document destruction company. And since CIIM is a business division of Columbia Industries, a nonprofit organization that helps people with disabilities and other barriers to employment achieve their highest employment potential, a significant portion of your money is used promote the welfare of people with disabilities.…
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What To Shred: A Guide For Every Industry

You generate huge amounts of confidential, sensitive information daily. No matter what industry you are in, knowing what to shred is vital. Should you shred it? While every business situation is different, here is a great list to get you started. In this infographic we’ll give you a recommendation on what to shred in the…
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6 Tips to Help You Prevent a Data Breach

6 Tips to Help You Prevent a Data Breach Data security breaches continue to place many Americans at risk of identity theft and fraud. Even more alarming, the number of breaches has been growing at a rate nearly 50% since 2008, exposing the private information of tens of millions of people. Many of these breaches…
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Data Security Breaches By The Numbers

Corporate data breaches are on the rise, with an estimated 77% of reported breaches happening right here in the USA. Not only that, the costs (both financial and to your reputation) are often much greater than many believe. In this infographic we’ll show you how:  The major causes of a data breach. How data breaches…
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The Lifecycle Of Your Confidential Documents

Your confidential information is the lifeblood of your organization. But with the average office worker handling over 10,000 pieces of paper a year, it’s far to easy to have that information fall into the wrong hands, which could result in a fatal blow to your business The traditional recycling bin is great for the environment but often leaves easy access for…
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Is Your Shred Company AAA NAID Certified?

When you hire a document destruction company to shred your business’s old paper files or destroy your old hard drives, you are putting a portion of the future of your company into somebody else’s hands. Such is the extreme importance of secure document destruction. Your company has sensitive information everywhere, from proprietary product information and…
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Do You Recognize The 3 Early Warning Signs of a Possible Data Breach?

Data breaches have become disturbingly commonplace lately, even for major companies. From Target to eBay to Neiman Marcus, many recognizable brands have compromised customer data. Regardless of the size of your business, a data breach can hurt your reputation, cost you money, and leave your customers wondering whether or not they can trust your brand.…
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CI Information Management Employee Receives Certified Secure Destruction Specialist Accreditation

One of our employees at CI Information Management recently received the Certified Secure Destruction Specialist Accreditation from the National Association for Information Destruction. This program, which NAID launched in 2010, represents the highest level of certification that an individual can receive from the association. So far, only about 150 people nationwide have achieved the Certified…
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Are Garbage Cans Your Company’s Worst Enemy?

You may feel like your company’s garbage can is a fairly neutral device. After all, it’s not like your garbage can is a terminator robot, seeking to find and destroy its target at any cost. Despite its unassuming appearance, your garbage can could morph into an unexpected Trojan Horse – a structure that seems safe…
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The Ugly Truth About Old Hard Drives

Hard drives are still being used in many laptops and desktop computers, but most tech experts would tell you that these old storage systems are, at this point, obsolete. Solid-state drives (SSD) are the more popular option today, largely because they contain no moving parts. Where hard drives use actual disks, motors, and read/write heads…
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The Quickest and Easiest Way To Handle Employee Paperwork From Day 1

When you first start a business, there are a lot of different responsibilities and burdens to juggle. There are so many different details to monitor that some things are naturally going to get overlooked, and file storage is near the top of that list. But good record keeping—particularly in regards to employee paperwork—can save your…
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Is Document Scanning Right For Your Business?

Most businesses understand the importance of digitizing documentation to improve efficiency and reduce costs. Combine that with the increasing need to share information across computers and mobile devices and it shows how businesses require a proven method to scan and store documents in a safe and effective manner. When documents are stored in a digital…
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Why Records Storage Is Important to Your Business

Most businesses know that safely storing company data and confidential information is an ongoing challenge. With the constant and increasing threat of data breaches mixed with physical storage limitations, businesses need a way to store data in a way that is safe yet allows for quick retrieval when needed. Any breach of these items could…
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The Importance of Secure Shredding and Destruction

The FACTA legislation states that any company that maintains consumer data that is used for business purposes is required to take steps to ensure that unauthorized access is not gained due to ineffective methods of disposal. We live in the digital age, and each of us is all too aware of how important it is…
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