Answers to Paper Shredding FAQs
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“There’s no such thing as a stupid question,” is a popular phrase. We try to live by this adage and answer all the questions that come our way. In this blog, we answer questions that help you understand paper shredding and how it can help your business.
Q: Why should I outsource my shredding?
A: Outsourced shredding is more efficient, secure, and cost effective than in-house shredding. A mobile shredding truck destroys hundreds of pounds of documents in a matter of minutes. It can even destroy non-paper items, so when you outsource your shredding there’s no need to remove staples and paperclips from your documents. Plus, your documents are shredded into small particles by an industrial-strength shredder, protecting your business from identity theft and fraud.
Q: How often are my documents destroyed?
A: As often as you need. Whether you need a quarterly purge or weekly document destruction, your shredding provider can customize a shredding schedule that works for your business.
Q: How are my documents kept secure before shredding?
A: Your paper shredding provider brings shredding collection containers to you. These locked receptacles allow secure disposal of confidential documents. Only your shredding provider’s screened employees can remove documents from a collection container.
Q: What is NAID AAA Certified Shredding?
A: The National Association of Information Destruction (NAID), is an international trade association for companies providing information destruction services. The NAID AAA Certification Program establishes industry standards for paper shredding providers, including:
- Operational security
- Employee screening
- Responsible paper disposal
- Liability insurance
When a shredding company meets NAID audit requirements, they receive a certificate documenting their company name, type of operations, and the specific materials they are certified to destroy. A NAID AAA Certified paper shredding provider offers assurance your documents are destroyed with unrivaled security.
Q: What is a Certificate of Destruction?
A: A handful of federal privacy laws, including HIPAA, FACTA, SOX, and GLB, require businesses to document their records disposal practices. A Certificate of Destruction includes the date, location and summary of materials collected and destroyed for documented proof of your organization’s compliance.
Q: Is my shredded paper recycled?
A: Yes, after your shredding provider destroys your documents, the shredded waste is baled and sent to an authorized recycling partner. So, besides protecting your business, a professional paper shredding service protects the planet.
If you have a question we haven’t answered here, please call us at 509-586-6090 or complete the form on this page. We love hearing from you!
CI Information Management provides full-service records and information management in the Tri-Cities, the Yakima Valley, Walla Walla, Hermiston, OR, Moses Lake, Wenatchee, and nearly everywhere in between.