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What is a Certificate of Destruction?

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Cartoon illustration of hands holding a clipboard with a paper displaying text, a crest,and a signature There will be no gown, no pomp and circumstance, no tassels moved to the left or caps thrown into the air. For the quiet introverts, this might be a dream come true. For those who are always looking for a reason to (quietly) party, receiving of a Certificate of Destruction just might be the right excuse for a celebration.

So, What is a Certificate of Destruction?

Even though a Certificate of Destruction is a formal document, there is no exam required, so there is no need to sweat! A Certificate of Destruction will be provided to your company by a reputable shredding service as proof that your paper documents, hard drives, and other media have been destroyed in compliance with the following regulations:

  • The Health Insurance Portability and Accountability Act (HIPAA)
  • The Fair and Accurate Credit Transaction Act (FACTA)
  • The Computer Fraud and Abuse Act (CFAA)
  • The Family Educational Rights and Privacy Act (FERPA)
  • All other federal and state laws that govern the mandated process of disposing of Personally Identifiable Information (PII).

What Does the Certificate Contain?

A Certificate of Destruction document includes all the important details regarding your shredding service, including:

  • Business served and service provider name and address
  • Signatures
  • Dates and times of service
  • Method of destruction
  • Identification of items collected and destroyed
  • Legal statement indicating the destruction was performed

What Makes the Certificate So Important?

A certificate is more than just a written acknowledgement. The Certificate provides:

  • Peace of mind.
  • Protection for your clients, staff, business and you.
  • Proof that your information is no longer at risk.
  • Written proof that your business is compliant with all relevant privacy laws. This is vital should an audit of your records be required.

Similar to a graduation, a reputable media destruction company will immediately present a Certificate of Destruction to you when the work is complete. This is a standard and professional practice, and should always be available to you as a shredding customer.

CI Information Management is a NAID AAA Certified shredding company that meets the highest industry standards. We can provide a Certificate of Destruction upon completing any shredding service. If you are a business or resident of Southeastern and Central Washington and Northeastern Oregon and would like to set up scheduled or one-time shredding service, simply call us at 509-586-6090 or complete the form on this page. We look forward to serving you!