It’s the time of year when every business wants a clean slate. Purging old, expired documents is a great way to start the New Year fresh. In this blog, we explain six advantages of investing in a one-time shredding and purge service.
1. Clutter Reduction
Large volumes of outdated business documents take up valuable space. Given the rising cost commercial office space, using that space to stockpile old documents hurts your bottom line. A one-time shredding and purge service reduces office clutter so your business stays profitable. You might also consider offsite records storage with a secure records storage provider.
2. Enhanced Productivity
Shredding documents with a store-bought office shredder can take hours. Does it make sense to have your employees spend untold amounts of time to shred documents when they should be focusing on revenue-producing tasks? A one-time shredding and purge service eliminates time-consuming in-house shredding tasks and keeps your business productive.
3. Privacy Protection
When shredding documents with an office shredder, your shredded paper is collected in a bag and tossed in a dumpster. This leaves confidential information vulnerable to dumpster-diving thieves looking for carelessly-discarded documents containing personally identifiable information (PII). Using easily-obtained technology, they can reconstruct documents stolen from your dumpster. A one-time shredding and purge service eliminates the risk of dumpster-diving thieves. Instead, your documents are shredded by professionals who use processes that make them impossible to reconstruct.
4. Regulatory Compliance
There’s an alphabet soup of regulations most businesses must comply with to avoid fines and penalties. For example, the following laws establish strict standards for protecting patient and consumer privacy:
- The Health Insurance Portability and Accountability Act (HIPAA)
- Gramm-Leach-Bliley Act (GLB)
- Sarbanes-Oxley Act (SOX)
- Fair and Accurate Credit Transaction Act (FACTA)
A one-time shredding and purge service helps your business comply with state and federal privacy laws. A Certificate of Destruction is issued after your documents are destroyed, proving your business’ compliance.
5. Earth-Friendly Document Disposal
You don’t want your paper waste polluting the environment. A one-time shredding and purge service responsibly recycles your documents after shredding. After destruction is complete, your shredded paper is baled and sent to an authorized recycling partner to be pulped and made into new paper products.
6. Peace of Mind
Every business owner has myriad responsibilities and worries. A one-time shredding and purge service helps you sleep better knowing you’ve chosen a secure, efficient, and regulatory-compliant document destruction solution.
CI Information Management provides shredding and destruction services to businesses in the Tri-Cities, the Yakima Valley, Walla Walla, Hermiston, OR, Moses Lake, Wenatchee, and nearly everywhere in between. To learn more about our one-time shredding and purge services, please contact us by phone or complete the form on this page.