Essential Guidelines for Protecting Your Backup Data

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Corner view of a LTO drive with a cleaner cartridge (in orange) You depend on technology every day. It is easy to take your data for granted—until it’s gone. In this blog we offer essential guidelines protecting your backup data.

Back Up Frequently

Weekly backups may be enough for companies that rarely update their data. But if you generate data more often, you need a more robust backup routine. Supplement your weekly backups with daily backups on multiple tapes to bolster data recovery.


Do not assume your backups are infallible. Hardware and software errors happen. Verify your backups routinely to make sure your data has been transferred to your backup media.


Your backups are your most important defense against ransomware. Encryption offers an extra layer of protection for your backups by converting your data into a code that can only be read with a secret key or password.

Focus on Redundancy

There is no shortage of providers offering cloud backup services, but these services are not foolproof. Internet connectivity is not a given during an emergency. As a result, disaster recovery experts stress the importance of redundancy. Supplement a cloud backup service with an offline backup solution. An offsite backup tape and media storage provider manages your scheduled tape rotations to ensure your backup data is transferred to a secure data protection facility.

Know Where Your Backups Are Stored

Scrambling to find your backups can compound the ill effects of data loss. When you partner with a media storage company, your backups are routinely transferred to a media storage room that offers multiple layers of advanced security and preservation systems, including:

  • State-of-the-art entry controls
  • Internal storage cages
  • Climate control technology
  • 360-degree monitored surveillance cameras

Only background-screened and pre-authorized data protection professionals have access to the media storage room. They make sure you have access to your data when you need it.


Tapes and hard drives have a shelf life. Never toss outdated devices in the trash. With the right tools, criminals can still access the data stored on tapes and hard drives. Always use a hard drive, media and tape destruction service when decommissioning outdated backup media.

CI Information Management provides full-service records and information management throughout most of Southeastern and Central Washington state, as well as Northeastern Oregon.

For more tips on protecting your backup data, please call us a call at 509-586-6090 or complete the form on this page.