7 Data Security Tips for Small Businesses

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Staying ahead of data security threats can overwhelm even the most stable organizations. But there are several easy measures you can take to protect your information. In this blog, we offer seven surefire data security tips for your small business.

1. Empower Your Employees

Your team is the first line of defense against cyberattacks and security breaches. Make your employees aware of emerging risks. Offer data security best practices to help them minimize and prevent ongoing data security threats.

2. Backup Your Data

Regular backups help protect your business during a cyberattack or disaster. Identify critical files and back them up on a routine schedule.

3. Store Backups Offsite

Prevent unauthorized access to your data storage devices. A media storage room features multiple layers of security and advanced preservation systems to prevent unauthorized access and physical damage to your backup media, including:

  • State-of-the-art entry controls
  • Internal storage cages
  • Climate control technology
  • 360-degree monitored surveillance cameras

Only background-screened and pre-authorized data protection personnel can access the media storage room. These professionals make sure your backup tapes and media are stored, managed, and tracked with unparalleled care. If a disaster strikes, your offsite backup tape and media storage provider delivers your backups to your co-location or disaster recovery hot site.

4. Secure Your Network

Use a firewall to protect your network. All data transmitted and stored in your network should be protected with WPA-2 encryption.

5. Protect Company-Issued Devices

Every computer, laptop, and smartphone connected to your network is vulnerable to hackers. Regularly update the anti-malware, anti-virus, and anti-spyware software on every company-issued device. Implement a bring-your-own-device (BYOD) policy to prevent employee-owned devices from becoming a security risk.

6. Store Paper Records Offsite

Some of the biggest breaches occur from improper storage of paper records. Storing your files in an offsite records storage facility mitigates the risk of data breaches. A records center is equipped with following advanced security systems:

  • High-level security and video surveillance
  • Motion and intrusion detection sensors
  • Secured entry doors
  • Access limited to approved personnel

Access to the records center is only granted to background-screened records management professionals who have signed confidentiality agreements.

7. Shred Unwanted Files

Dumpsters and recycling receptacles are easy targets for criminals looking for carelessly-discarded data. Partner with a shredding and destruction provider to make sure your unwanted personally identifiable information (PII) or protected health information (PHI) is destroyed with a secure chain of custody.

Use these tips to keep your small business data secure.

CI Information Management provides full-service records and information management throughout most of Southeastern and Central Washington state, as well as Northeastern Oregon.

For more data security tips, please call us at 509-586-6090 or complete the form on this page.