Last updated: April 2025
Originally published: October 2016
Data breaches are no longer just a problem for major corporations. In 2025, small businesses and healthcare providers have become some of the most frequent and vulnerable targets of data theft. As digital systems expand and the volume of sensitive data increases, so too does the risk of exposure. With both reputational and regulatory consequences at stake, it’s more important than ever for organizations to stay informed about how breaches are happening—and how to prevent them.
This article provides an updated look at key statistics, common causes, and the often-overlooked role that document handling plays in data security. It’s designed for business owners, healthcare leaders, and compliance professionals who want to better understand their risk landscape.
The Escalating Impact of Data Breaches in 2025
The frequency and financial impact of data breaches continue to rise sharply. In recent years, both small businesses and healthcare providers have seen a dramatic uptick in cyber threats—and the numbers speak for themselves. These trends are not just national; they’re impacting businesses right here in Washington State.
Recent statistics highlight the scope of the issue:
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In 2024, over 93 million healthcare records were exposed due to data breaches involving third-party vendors and business associates.
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The average global cost of a data breach rose to $4.88 million, with the United States experiencing the highest average at over $9 million per incident.
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Washington State alone saw more than 11 million breach notices issued to residents in a single year—nearly triple the total from just two years earlier.
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Nearly half of all reported breaches affected organizations with fewer than 1,000 employees.
These numbers are a stark reminder that every organization—regardless of size—must take a proactive approach to information security.
Understanding the Most Common Causes
While cybercriminals are constantly innovating their tactics, many data breaches still result from avoidable vulnerabilities. Knowing the most common causes can help businesses identify weak points and implement the right safeguards.
Some of the most frequent breach causes include:
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Human error, such as misdirected emails, mishandled documents, or weak passwords, remains one of the top contributors to breaches across all industries.
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Phishing and malware attacks are especially prevalent in small business environments, where staff may lack cybersecurity training or awareness.
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Insider threats, including both malicious behavior and accidental access by employees, can be difficult to detect without strong access controls.
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Outdated systems or software with known vulnerabilities provide easy entry points for attackers when patches are not applied promptly.
By focusing on people, processes, and technology, organizations can significantly reduce their exposure to these common risks.
Where Physical Documents Still Pose a Risk
It’s a common misconception that data breaches only happen in the digital realm. In reality, sensitive information on paper is just as likely to be compromised—especially when it’s not stored or disposed of properly. Small businesses and healthcare offices often handle a high volume of physical documents, which can become a liability if not managed securely.
Examples of physical vulnerabilities include:
- Storing patient records, financial forms, or HR documents in unlocked cabinets or open-access areas.
- Throwing out confidential paperwork in the trash instead of using a certified shredding service.
- Allowing documents to be transported offsite without tracking or chain-of-custody procedures.
- Retaining old files past their retention date increases the volume of information at risk.
Addressing physical document security is an essential part of any comprehensive data protection strategy.
Why Secure Information Management Matters
Even the best cybersecurity program can’t eliminate all risks—but strong information management practices can dramatically lower the likelihood of a breach. For small businesses and healthcare providers in particular, partnering with a trusted records management company ensures that sensitive data is stored, accessed, and destroyed in a way that meets both industry standards and legal requirements.
At CI Information Management, we help organizations:
- Store sensitive records securely with access controls and inventory tracking.
- Comply with regulations like HIPAA through certified document destruction and documented retention policies.
- Minimize risk through scheduled shredding, secure bins, and chain-of-custody procedures.
By taking these steps, you’re not just protecting your data—you’re protecting your organization’s reputation, legal standing, and future.
Get the Full Picture: Download the 2025 White Paper
If you’re looking for a deeper dive into the current data breach landscape—including national trends, industry-specific risks, and prevention strategies—we’ve put together a comprehensive resource to guide you.
Download our free white paper:
“Data Security Breaches by the Numbers: 2025 Update”
This detailed guide covers:
- Up-to-date statistics and trends across small business and healthcare
- Root causes of breaches, both digital and physical
- Financial, legal, and reputational consequences
- Best practices to prevent data loss
- How secure information management helps reduce risk
Protect your business. Stay compliant. Build trust.
