Protecting and preserving your business records is a big responsibility. Disasters often strike with little warning, and breaches of confidential information can cause long-term financial and legal damage to your company. These risks, coupled with the overhead costs of storing and managing documents in-house, make finding secure and affordable space to store your documents a top priority.
Secure Offsite Records Storage
CI Information Management offers a dependable and secure solution for storing your business records. Our secure, state-of-the-art records center protects you against flooding, fire, and theft with the following features:
- Industry standard racking systems that keep your records off the floor
- Advanced fire detection and prevention
- High-level security and video surveillance technology
- Motion and intrusion detection systems
Every box and indexed file has a unique identifying barcode and is scanned at every point during delivery and return, reducing the risk of files going missing. Unlike a self-storage facility, you only pay for the space you use in our records center, and our thoroughly screened records management staff protect and preserve your information throughout its retention lifecycle.
Regulatory Compliant Records Storage
Keeping up with complex regulatory requirements and mandatory retention periods and avoiding increased non-compliance penalties isn’t easy. Poor storage practices increase your company’s liability exposure. Our state-of-the-art facility and operating procedures can help your business stay compliant with state and federal laws, including:
- Health Insurance Portability and Accountability Act (HIPAA)
- The Sarbanes-Oxley Act (SOX)
- Fair and Accurate Credit Transaction Act (FACTA)
- The Gramm-Leach-Bliley Act (GLBA)
Our professional records management team has the experience and knowledge you need to navigate an increasingly complex regulatory landscape.
A Complete Records Storage Solution for Your Business
Information is the lifeline of your organization. Having information readily available allows you to make informed, prompt decisions on hiring, accounting, marketing, and operations and lets you offer your customers exceptional service.
We help you control and manage your information throughout its retention lifecycle. Your records are bar-coded and tracked with our Total Recall software. If provided, we even index your retention inventory date so that you can run reports or get reminders on what inventory is up for retention. Our easy-to-use client web portal allows authorized users to view and manage your full inventory and offers comprehensive reporting on information access and usage. You can also request pickup or delivery of your records with the click of your mouse. We offer:
- 24/7 access and retrieval
- Rush and after-hours service
- Scan on Demand digital delivery
Our on-call personnel are on standby for immediate response and delivery—even on holidays. When your records reach their final disposition date, we destroy them for you with our NAID AAA Certified shredding services upon your approval. You won’t find a more complete solution for your business records storage and management needs!
For more information about our records storage services, please contact us at 509-586-6090 or complete the form on this page.