There will be no gown, no pomp and circumstance, no tassels moved to the left or caps thrown into the air. For the quiet introverts, this might be a dream come true. For those who are always looking for a reason to (quietly) party, receiving of a Certificate of Destruction just might be the right excuse for a celebration.
So, What is a Certificate of Destruction?
Even though a Certificate of Destruction is a formal document, there is no exam required, so there is no need to sweat! A Certificate of Destruction will be provided to your company by a reputable shredding service as proof that your paper documents, hard drives, and other media have been destroyed in compliance with the following regulations:
- The Health Insurance Portability and Accountability Act (HIPAA)
- The Fair and Accurate Credit Transaction Act (FACTA)
- The Computer Fraud and Abuse Act (CFAA)
- The Family Educational Rights and Privacy Act (FERPA)
- All other federal and state laws that govern the mandated process of disposing of Personally Identifiable Information (PII).
What Does the Certificate Contain?
A Certificate of Destruction document includes all the important details regarding your shredding service, including:
- Business served and service provider name and address
- Signatures
- Dates and times of service
- Method of destruction
- Identification of items collected and destroyed
- Legal statement indicating the destruction was performed
What Makes the Certificate So Important?
A certificate is more than just a written acknowledgement. The Certificate provides:
- Peace of mind.
- Protection for your clients, staff, business and you.
- Proof that your information is no longer at risk.
- Written proof that your business is compliant with all relevant privacy laws. This is vital should an audit of your records be required.
Similar to a graduation, a reputable media destruction company will immediately present a Certificate of Destruction to you when the work is complete. This is a standard and professional practice, and should always be available to you as a shredding customer.
CI Information Management is a NAID AAA Certified shredding company that meets the highest industry standards. We can provide a Certificate of Destruction upon completing any shredding service. If you are a business or resident of Southeastern and Central Washington and Northeastern Oregon and would like to set up scheduled or one-time shredding service, simply call us at 509-586-6090 or complete the form on this page. We look forward to serving you!
