Do you ever have sensitive information printed out in your office? If so, shredding is required to safeguard your business against privacy breaches. However, if you’ve been holding on to boxes of paper for document shredding and purging whenever you get around to it, you are leaving your business vulnerable. Now is the time to make the switch from one-time to recurring shredding services!
5 Benefits of Recurring Shredding
#1: Heightened Data Protection
If you ever have personal information or intellectual property printed in your office, it is your job to protect it. Recurring shredding services provide security to your business that you are regularly destroying documents and ensuring privacy.
#2: Compliance with Data Laws
Depending on your industry, data privacy may not just be an excellent customer policy but a requirement by law. When using a professional service to destroy documents, you get a certificate of destruction, ensuring you are in compliance with data privacy mandates.
#3: A Decluttered Office Space
A cluttered office space not only looks poor but can create a disorganized workflow. It can heighten anxiety, stress, and depression, which is not something anyone wants to force on their staff. Fortunately, a neat, clean workspace ensures productivity, efficiency, and comfort for employees and visitors. Therefore, by participating in document shredding, you are ditching the excess clutter to make way for a cleaner, and more appealing workspace.
#4: Enhanced Environmental Protection
Did you know each ton of recycled paper can save 17 trees, 380 gallons of oil, three cubic yards of landfill space, 4000 kilowatts of energy, and 7000 gallons of water? Paper is a valuable resource that is often wasted, especially when securing private information. Rather than tossing it in the trash or getting it burned, shredded recycled paper provides better environmental protection.
#5: Greater Peace of Mind
Data breaches are expensive, time-consuming, and have the ability to completely destroy a business. As a business owner, participating in recurring shredding gives you the peace of mind knowing that your business practices secure document shredding.
When To Know It’s Time to Switch to Recurring Shredding
Your Documents are Piling Up
The first way to know if you need recurring shredding is if your documents are piling up. If you find yourself constantly moving boxes of paper labeled “to be shredded” around the office, in and out of storage rooms, or under tables since you are out of room, this is a clear sign you have too much paper.
By switching to a recurring document shredding service, you benefit from a regular shredding schedule based on your business’s unique needs. Whether it is once a week or once a month, your schedule can grow and change with your company.
You Need Greater Document Protection
The longer sensitive documents sit around, the greater the chance of a data leak. While we never want to think a coworker has malicious intent, things can happen—from an accidental breach to a visitor taking advantage of lax data protection. If your documents are available to unauthorized individuals, it puts your business in a precarious situation.
By hiring recurring shredding services, you have the option to utilize shredding collection containers. These containers are locked and secured, so you never have to worry about precious information sitting in open bins or getting forgotten about in a random box in a corner of the room.
You Want to Enhance Your Customer Confidence
When customers or partners trust you with their data, ideas, or anything of value, they want to ensure that it is protected. If a customer or partner were to find out that their home address, intellectual property, or anything else was sitting out in an office, they would lose confidence in your business.
By including a recurring shredding policy in your data protection office guidelines, you demonstrate that protecting customer data is a priority. Customers will be confident that you are doing everything you can to keep their personal information safe.
Recurring Shredding with CI Information Management
Are you ready to reap the benefits of regular document shredding by switching from one-time purges to recurring services? Whether you need your expired documents shredded weekly, bi-weekly, or monthly, we at CI Information Management have got you covered.
With the largest fleet of mobile shredding vehicles in the area, we’re always prepared to meet your needs so you can focus on your business’s priorities. Get started by requesting a free quote today!
