5 Reasons to Outsource Your Document Shredding

One person is writing on paper about reasons.How does your organization dispose of unwanted and expired paper records? If you are shredding documents in house, it may be time to consider another option. Here are five reasons to outsource your shredding to a shredding and destruction partner:

1. Data Breach Prevention

Organizations that rely on office shredders for document destruction are more likely to experience a data breach because office shredders often malfunction, are a hassle to use, and shredding can be time-consuming. Confidential records are often discarded in trash or recycling receptacles, increasing the chance of a “dumpster diver” accessing private information. Outsourcing your shredding prevents this from happening. Your shredding and destruction provider offers shredding collection containers that allow for quick, easy and secure disposal of paper documents. When your shredding collection containers are full, a background-checked, bonded, and insured shredding technician collects and destroys the contents with onsite shredding service at your business.

2. Brand Protection

Your brand is one of your most valuable assets. A data breach can cause irreparable damage to your business reputation. Outsourcing your shredding and destruction protects your brand by offering a secure and reliable document destruction solution.

3. Compliance

Businesses that collect and store vast amounts of personally identifiable information (PII) and protected health information (PHI) must comply with state and federal privacy laws. This includes disposing of documents in a secure manner. When a shredding and destruction partner destroys your documents, they provide you with a Certificate of Destruction. This document includes the date, location, and summary of the paper records collected and destroyed for documented proof of your organization’s compliance with state and federal regulations.

4. Clutter Reduction

Besides increasing your organization’s exposure to identity theft, business fraud, and non-compliance, holding onto unwanted documents longer than necessary creates clutter. Outsourcing your shredding allows for information to be disposed of in a prompt manner. Your shredding and destruction partner works with you to create a customized weekly, monthly, or quarterly shredding schedule. On your scheduled service day, they shred your unwanted documents at your facility while you watch.

5. Sustainability

An outsourced shredding solution not only protects your information, it also protects the planet. After your shredding provider destroys your documents, they bale the shredded waste and send it to an authorized recycling partner.

As you can see, outsourcing your shredding offers a host of benefits for your business.

CI Information Management provides full-service records and information management throughout most of Southeastern and Central Washington state, as well as Northeastern Oregon.

For more document shredding tips, please call us a call at 509-586-6090 or complete the form on this page.