Key Components of Disaster Recovery Planning

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Running a business is like raising a child. Supportiveness and flexibility are the keys to success. Amidst all the milestones and triumphs, there will be bumps in the road. When a child gets sick it impacts the entire family. Similarly, a power outage, flood or fire can disrupt an entire organization. In this blog, we discuss the key components of business continuity planning.

Risk Assessment

A business continuity plan is a strategy for ensuring your business stays running during a disruptive event. A key component of business continuity planning is minimizing risks before they occur. That way, when the unexpected occurs, your business can keep operating and serving customers with minimal disruptions. Every organization faces unique threats. Identify those with the highest level of risk to your business.

Data Redundancy

If your IT systems go down, you still need access to your data. It is not enough to back up your operating system, application software, and customer files. You also need to store your backup copies in a secure, offsite location. A media storage room features multiple layers of security and advanced preservation systems to prevent unauthorized access and physical damage to your media assets, including:

  • State-of-the-art entry controls
  • Internal storage cages
  • Climate control technology
  • 360-degree monitored surveillance cameras

Only background-screened and authorized data protection personnel have access to the media storage room. They make sure your backup tapes and other electronic media are stored, managed, and tracked with the utmost care.

Hard Copy Protection

Your critical paper records need just as much protection as your digital data. The following documents often have permanent retention periods:

  • Contracts and agreements
  • Intellectual property records
  • Legal and tax files
  • Client and personnel records

A flood, fire, or faulty sprinkler system can permanently damage these records. As with your backup media, store your critical documents offsite. A records center is designed only for the storage and preservation of paper documents. It features the following document protection and preservation systems:

  • High-level security and video surveillance systems
  • Motion and intrusion detection sensors
  • Temperature monitoring systems
  • Fire detection and mitigation technology

Access to a records center is limited to trained, security-screened records management personnel who can deliver your critical hard copy records quickly.

Review and Testing

A big part of disaster recovery planning is reviewing your plan to make sure it works. You will not have time to troubleshoot issues during an emergency. At a minimum, review your plan every year to gauge recovery and response times so you are ready when a disaster occurs.

While you cannot anticipate every challenge as a business owner, a good business continuity plan will keep your company and running.

CI Information Management provides full-service records and information management throughout most of Southeastern and Central Washington state and Northeastern Oregon.

For more information about our shredding and destruction services, please call us at 509-586-6090 or complete the form on this page.