Inside a Media Storage Service

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You can back up your data, but without a secure storage solution for your media, your backup plan amounts to nothing. Data backup is just a first line of defense. Comprehensive data protection is achieved with a media storage solution. In this blog, we take you inside a media storage service.


A single tape or hard drive can store a treasure trove of personally identifiable information (PII). A media storage service safeguards your media from unauthorized access. They use a media storage room that offers multiple layers of advanced security and preservation systems, such as:

  • State-of-the-art entry controls
  • Internal storage cages
  • Climate control technology
  • 360-degree monitored surveillance cameras

Only background-screened and pre-authorized data protection professionals have access to the media storage room. They make sure you have access to your data when you need it.


Knowing the exact location of your backup data is important. Your media storage provider uses advanced barcode technology to track your backup media. As a result, you can send specific tapes offsite or request for them to be delivered any time.

Climate Control

Imagine popping a backup tape into a drive only to find your data is unreadable. Even slight temperature and humidity fluctuations can damage magnetic media, making it unreadable. A media storage room is equipped with advanced humidity and temperature regulation systems to ensure optimal preservation of your tapes and hard drives.

Tape Rotation

When you lose data, you need to restore it as quickly as possible. Backing up to multiple tapes allows for continuous data protection. Your media storage manages your scheduled tape rotations to ensure your backup data is continuously updated. Every time you send a tape offsite, they deliver one to you, so you can stay on top of your rotation schedule.

As you can see, a media storage service protects and preserves your data long term.

CI Information Management provides full-service records and information management throughout most of Southeastern and Central Washington state, as well as Northeastern Oregon.

For more media storage tips, please call us a call at 509-586-6090 or complete the form on this page.