Information Management Resolutions for 2021
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As 2020 winds down, it is time to look forward to the upcoming year. Retooling how you handle your information can set your organization up for success. In this blog, we offer several strategies for managing your information in 2021.
1. Tackle the Clutter
Getting rid of unwanted paper records can ensure your 2021 starts on a positive note. Expired documents create unnecessary clutter and increase your liability exposure. A one-time shredding service can help you securely dispose of documents that have accumulated. A shredding and destruction partner sends a security-screened, bonded, and insured shredding technician to collect and
destroy your documents onsite at your business.
2. Revisit Your Data Protection Plan
Most businesses that lose their data have a hard time keeping their doors open. The more often you can back up your data, the better. Protecting your backup media is important. Store your backup tapes offsite in a media storage room. It features multiple layers of security to prevent unauthorized access and physical damage to your backup media, including:
- State-of-the-art entry controls
- Internal storage cages
- Climate control technology
- 360-degree monitored surveillance cameras
Only your information management’s background-screened and pre-authorized data protection personnel can access the media storage room. These professionals make sure your backup media is stored, managed, and tracked with precision. If you lose data, your backup media can be immediately delivered to your colocation or disaster recovery hot site.
3. Review Your Retention S
Make sure your document retention timeframes and final disposition schedules are up to date. Outsourcing your records management to a records storage provider can help your organization stay compliant with regulatory requirements and mandatory retention periods. They can index and organize your documents and offer an easy-to-use client web portal that allows for 24/7/365 monitoring of your document retention inventory.
2021 is right around the corner. Keep your information management program up to par by following these tips.
CI Information Management provides full-service records and information management throughout most of Southeastern and Central Washington state, as well as Northeastern Oregon.
For more tips on protecting your backup data, please call us a call at 509-586-6090 or complete the form on this page.