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Are You Confident in the Integrity of Your Backup Data?

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The safety and security of your information is vital, and if you have a solid data backup plan, you can be confident your data will be there in an emergency. Or will it? How can you be sure of the integrity of your backup data?

Losing your primary working data is a problem, but a problem with your backed-up data is a disaster. Just because you have an official backup process doesn’t mean it will be available and ready when data loss occurs.

The Nightmare: Corrupted Backup Data

The integrity of backup data can be compromised by unexpected events, such as:

  • Human error
  • Compromised hardware
  • Software errors
  • Malicious insider attack
  • Data transfer errors
  • Data corruption

Create a Solid Plan to Ensure Data Recovery

You can minimize these errors and ensure your backup data is ready when needed by implementing these suggestions:

  1. Create a Backup Testing Plan to ensure that your employees can successfully perform data recovery and essential files will be immediately available and intact should your primary data management system fail. Routinely test the backup system to make sure the data is being transferred when and as requested, and that the backed-up data is intact and readable with no corruption or damage.
  2. Regularly Back Up Your Data. Automated backups are highly recommended to avoid the mistake of forgetting to run a backup. To decrease interruptions to regular business, a backup can be scheduled to run automatically after hours.
  3. Store Backups Offsite by working with an offsite backup tape and media storage partner who will pick up your current backup media and securely transport it to their dedicated storage facility, while simultaneously dropping off the backup media you need to use next. This ensures that your most recent backup is protected, as housing primary working data and backups at the same location creates an unacceptable risk of loss.
  4. Utilize the 3-2-1 Backup Rule which simply states that you should have 3 copies of your data (your primary working data and two backup copies) on 2 different media (disk and tape), and store 1 copy off-site for disaster recovery.
  5. Implement High-Level Security in your IT systems, which will extend that protection to your backups. This includes tough encryption that encodes data in transit and at rest, helping to protect it from unauthorized access. Multi-factor authentication (MFA) eliminates the possibility of unauthorized access by requiring two or more independent pieces of evidence to verify the identity of the user. Use state-of-the-art anti-malware protection to counter known threats.

An excellent means of gaining confidence in the integrity of your data backup is to utilize the services of a records management company that can offer secure, reliable and cost-effective solutions for safeguarding your data in an offsite data backup storage facility so your business can get back up and running in the event of a disaster.

CI Information Management offers the expertise you need to protect your data, with a full range of records and information management services. To discuss your backup and recovery needs, please give us a call at 509-586-6090 or complete the form on this page.