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Answers to Your Tape Storage Questions

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Tape storage best practices data protection go hand-in-hand. But not every business has a blueprint for managing their backup media. In this blog, we answer your most frequently-asked tape storage questions.

Q: Why should I store my tapes offsite?

A: Offsite tape storage protects your data from disasters and theft. A media storage room features multiple layers of security and advanced preservation systems to prevent unauthorized access and physical damage to your media assets, including:

  • State-of-the-art entry controls
  • Internal storage cages
  • Climate control technology
  • 360-degree monitored surveillance cameras

Access to a media storage room is limited to background-screened personnel. These rigorously-trained data protection professionals manage your tape inventory with utmost care.

Q: Why not store my tapes in my server room?

A: Slight temperature and humidity fluctuations can damage magnetic media. To ensure optimal preservation of your tapes, they should be stored in a media room equipped with advanced humidity and temperature regulation systems.

Q: How often should I rotate my tapes?

A: Every business has unique data protection needs. Make sure your rotation plan aligns with your backup schedule. Your tape storage and media rotation provider can assess your backup requirements and create a customized media rotation schedule for your business.

Q: How do I prepare my tapes for offsite storage?

A: Your tape storage and media rotation partner provides bar codes to apply to your media for continuous tracking. On your scheduled rotation day, a background-screened driver transports your tapes in specialized, shock-proof cases to the media storage room.

Q: When can I access my offsite inventory?

A: You have 24/7/365 access to your offsite inventory. During a disaster or data loss event, your tape storage and media rotation partner can deliver your tapes to your business or disaster recovery hot site in as little as three hours.

Q: I have old, unusable tapes. What should I do with them?

A: Criminals can still access data on old backup tapes—even if they’ve been wiped—so don’t resell them or toss them in the trash. Instead, use a hard drive, media and tape destruction service. Your hard drives are collected by trained professionals and destroyed with state-of-the-art shredding equipment.

If you have a tape storage question we haven’t answered here, please call us at 509-586-6090 or complete the form on this page. We love hearing from you!

CI Information Management provides full-service records and information management in the Tri-Cities, the Yakima Valley, Walla Walla, Hermiston, OR, Moses Lake, Wenatchee, and nearly everywhere in between.