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Creating a data protection plan is like going to the dentist—it may not be fun, but it’s necessary. And just as healthy teeth are key to a healthy body, data privacy and security are paramount to a healthy business. In this blog, we answer your most frequently asked data protection questions.
Q: Why does my small business need a data protection plan?
A: No business is immune to unexpected data loss and data security breaches. A data protection plan ensures you have uninterrupted access to the information your small business needs to run smoothly.
Q: What data should I back up?
A: At the very least, back up your most critical files and applications. But, you should back up all data to ensure it can be recovered anytime, regardless of what data is lost.
Q: How often should I back up my data?
A: As often as possible. A daily, weekly, and monthly backup strategy ensures you can restore data from any point in time.
Q: Where should I store my backup media?
A: A media storage room features multiple layers of security and advanced preservation systems to prevent unauthorized access and physical damage to your media assets, including:
- State-of-the-art entry controls
- Internal storage cages
- Climate control technology
- 360-degree monitored surveillance cameras
Only background-screened and pre-authorized data protection personnel should have access to the media storage room. These professionals make sure your backup tapes and media are stored, managed, and tracked with unparalleled care.
Q: How do I destroy my electronic documents?
A: Even if you erase or reformat your hard drives and tapes, criminals can still access your deleted data with the right tools. The only way to be absolutely sure your electronic documents aren’t compromised is by using a hard drive, media and tape destruction service.
Q: What is encryption?
A: Encryption converts data into a code that can only be read with a secret key or password. It’s one of the most effective ways of protecting your data. Encrypting your network devices and backup data prevents cybercriminals from stealing sensitive digital information.
Q: What else can I do to prevent data breaches?
A: Paper documents still create plenty of data security risks. Storing your files in a records center mitigates the risk of data leaks and unauthorized access. Always shred sensitive documents when they’re no longer needed.
If you have a data protection question we haven’t answered here, please give us a call at 509-586-6090 or complete the form on this page. We promise we’ll answer your question right away!
CI Information Management provides services to businesses in the Tri-Cities, the Yakima Valley, Walla Walla, Hermiston, OR, Moses Lake, Wenatchee, and nearly everywhere in between.