7 Undeniable Benefits of Document Scanning

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uncover the benefits word written on wood block. uncover the benefits text on table, concept Living by the adage, “If it’s not broken, don’t fix it,” can lead to complacency. Paper dependency is the perfect example. Few companies take time to examine the effects paper-based systems have on their overall efficiency and profitability. In this blog, we explain the benefits of converting your paper records to digital files.

1. Convenience

No one likes rummaging through boxes of paper to find a file. Scanning your documents makes it easy to find the information you need.

2. More Space

A cluttered office kills productivity. Converting your paper records not only creates a more pleasant workspace; it also frees up expensive office space. Tens of thousands of paper record files stored in file cabinets can be digitized and stored on a single server or hard drive.

3. Enhanced Collaboration

Printing and copying paper records takes time. Scanned documents can be shared and distributed with the click of a mouse.

4. A Healthier Planet

The Paperless Project estimates that the average office worker uses 10,000 sheets of paper every year. A document scanning solution reduces your company’s paper consumption and saves trees for a healthier planet.

5. Improved Compliance

Many companies must keep information for defined periods of time. Document scanning ensures you can find and manage your information per regulatory and industry requirements.

6. Better Data Security

Keeping paper records out of the wrong hands is difficult. Document scanning allows sensitive data to be encrypted and stored on a password-protected server, portable media device, or enterprise content management (ECM) application.

7. Happier Customers

Maintaining consistent customer service isn’t always easy. A document scanning solution eliminates having to rely on paper-based invoicing and print communication. It gives your customers quick access to information and keeps them in the loop.

As you can see, document scanning offers several long-term benefits for helping your business operate more efficient, secure, and profitably.

For more information about our scanning services, please call us at 509-586-6090 or complete the form on this page.

CI Information Management provides full-service records and information management throughout most of Southeastern and Central Washington state, as well as Northeastern Oregon.

For more information about our scanning services, please call us at 509-586-6090 or complete the form on this page.