5 Things to Know about Data Loss, Tape Backup and Media Storage

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Writing note showing Data Loss Prevention. Business photo showcasing Software that detects potential data breaches Keyboard key Intention to create computer message pressing keypad idea.If you’re having a hard time keeping up with your data, you’re not alone. For many small businesses, storing and managing data is challenging. In this blog, we discuss five essential things you should know about data loss, tape backup and media storage.

1. Data Loss Happens Unexpectedly

A single storm, fire, or flood can limit access to your business data, paralyzing your business for days or weeks on end. Don’t make the mistake of thinking your company is immune to data loss. Data protection experts agree that most businesses will experience data loss at least once during their tenure. It’s not a matter of “if,” it’s a matter of “when.” Regularly back up your data and rotate your backup media. Use multiple tapes to hold daily, weekly, and monthly backups. That way, you can restore data from any point in time.

2. Data Theft is on the Rise

Protecting your data has never been more important. Criminals are increasingly targeting small businesses. Since a backup tape or hard drive can hold thousands of files, it’s essential to maintain a continuous chain of custody for your backup media. When you invest in an offsite backup tape and media storage service, your media is managed by rigorously-trained, background-screened data protection professionals and stored with unrivaled security.

3. No Backup is 100% Foolproof

Don’t assume that every morsel of your backup data has been transferred to your backup media; people make errors and sometimes hardware and software fails. Routinely verify your backups so you won’t lose critical data and find out when it’s too late—during an emergency restore.

4. Media Doesn’t Last Forever

Backup tapes and hard drives aren’t bomb proof. In fact, even the slightest fluctuations in temperature and humidity can damage them. To extend the longevity of your backup media, store it in a media vault with state-of-the-art security and climate control technology. Always transport your tapes and hard drives in shock-proof protective cases that safeguard them from the elements.

5. Data Doesn’t Magically Disappear

Even after erasing files from your hard drive, you haven’t removed every trace of them. With the right tools, criminals can access deleted data on backup media. To completely get rid of your sensitive data, use a hard drive, media and tape destruction service.

For more data loss prevention and media storage tips, please give us a call at 509-586-6090 or complete the form on this page.

CI Information Management provides services to businesses in Tri-Cities, Yakima Valley, Walla Walla, Hermiston, OR, Moses Lake, Wenatchee, and nearly everywhere in between.