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Farmers have always been the backbone of the American economy. But today, they face several unprecedented challenges, including climate change, economic instability, and a changing regulatory landscape. In this world of uncertainty, it’s never been more important for agricultural producers to have reliable records and information management processes. In this blog, we discuss several reasons to invest in records and information management services for your agricultural business.
Reason 1: Keeping Your Records Up to Date
All agricultural businesses are required to keep financial and production records. Financial records may include:
- Operating expenses
- Equipment Purchases
- Loan documents
- Inventory ledgers
- Tax records
Production records relate to quantities of input and output by the enterprise or resource type, such as:
- Crop inputs and yields
- Plant populations
- Pounds of milk produced
Good record-keeping practices are essential for forecasting, higher returns, and staying compliant with municipal, state and federal regulations. However, many producers find managing financial and production records a challenge.
A professional record and information management partner can ensure your record-keeping processes are up-to-date and accurate. They offer comprehensive, tailored solutions for managing and tracking financial and production records from the moment they’re created to their final disposition dates. Look for a local partner who understands the needs of agriculture businesses.
Reason 2: Reducing Your Costs
Analyzing your overhead costs is key to ensuring your agricultural business stays profitable. No business expense should be overlooked, including the costs associated with keeping volumes of information.
Expert records and information management reduces your overhead and storage costs and gives you the ability to locate information quickly. The combination of secure, offsite records storage and inventory tracking allows your company to focus on its core business and increase efficiency.
Reason 3: Ensuring Privacy Protection
Every agriculture business has a responsibility to protect all personally identifiable information (PII), whether from a buyer, employee, or vendor. Under no circumstances should PII be discarded in a trash can or recycling bin. Any paper document containing PII should be destroyed securely and verifiably.
Records and information management services offer your agricultural business a secure and reliable privacy protection solution. Whether you need a one-time shredding purge or scheduled shredding solution, your unnecessary paperwork and old files are destroyed with NAID AAA Certified processes. A Certificate of Destruction is immediately issued once your document shredding is completed.
Whether you’re running a farm, orchard, vineyard, ranch, or any other agricultural business, records and information management services are a smart investment.
CI Information Management services agricultural businesses in the Tri-Cities, the Yakima Valley, Walla Walla, Hermiston, OR, Moses Lake, Wenatchee, and nearly everywhere in between. To learn more about our records and information management solutions, give us a call at 509-586-6090 or complete the form on this page.